Calamity Day Information and Procedures

What is a calamity day?

A calamity day is any day in which the district or a specific school(s) moves to a virtual learning day for any of the following reasons:

  • Hazardous weather conditions
    • Information on road conditions from transportation staff, law enforcement and road crews. The district gives careful consideration to the most dangerous roads in the district. They can be treacherous, even if your street looks clear.
    • Accumulated snow and ice.
    • Temperature and wind chill.
    • Impact on transportation services. School bus diesel fuel begins to gel at temperatures of zero degrees or below.
    • Weather predictions (including those from a weather alert service).
    • Building conditions (e.g., electricity, heat, water)
  • Other conditions
    • Disease epidemic (such as the coronavirus)
    • Inoperability of school buses or equipment necessary to the school’s operation.
    • Damage to a school building.
    • Temporary utility failure rendering the building unsuitable for school use.

All calamity days will be virtual learning days for all students.

Where does the district announce calamity days and delays?

Phone and email alerts

Pickerington Schools will announce calamity days and delay information through pre-recorded telephone calls to current parents/guardians telephone numbers on file with the district.

The district also sends email messages about any calamity day and delay via this notification system.

It is important to keep student contact information and contact preferences current by logging into the Infinite Campus Parent Portal and updating your contact information.

District website and social media

Information about calamity days and delays will be posted on the home page of the district’s website, on our Facebook page and Twitter.

Television and Radio Stations

Pickerington Schools shares any calamity day and delay information with local television and radio stations. However, we recommend that parents and students confirm calamity day and delay information received from media outlets on the district’s social media channels or website. 

Each local television station offers a school calamity day and delay text message program that sends closure/delay information directly to your phone.

Pickerington Schools will be noted as moving to a virtual learning day on the following local television stations:

Channel 4/WCMH (NBC)

Channel 6/WSYX (ABC)

Channel 10/WBNS (CBS)

Channel 28/WTTE (Fox)

How does the district make up calamity days?

Back in the 2020-21 school year, calamity days were converted from school closure days to virtual learning days. Students are required to attend school virtually from home so calamity days will not need to be made up.  

All students need to log in for attendance through Infinite Campus on the calamity virtual learning day. Parents, — please make sure your contacts are up to date in your Infinite Campus Parent Portal so you receive all calamity day communications from Pickerington Schools.

All assignments will be posted into Seesaw (grades K-4) or Google Classroom (grades 5-12) by 9:00 AM of the calamity day. All activities will be asynchronous, meaning students will be able to work on the assignments at their own pace. Students’ lessons in grades K-4 will focus largely on reading and mathematics. The related arts will also post on SeeSaw depending on the rotation day (ABCDE). Students in grades 5-12 will have assignments from each of their subjects/periods.

Teachers will host two 30-minute Google Meets that are optional for students to attend. Teachers will be available during these Google Meets to assist students with their calamity work. One Google Meet will be held between 9:00 AM and noon and the other will be held between noon and 3:00 PM. Teachers will post these links and times in SeeSaw and Google Classroom.

Students will have five school days to finish all calamity day assignments.

There is no requirement for submitting daily attendance through Infinite Campus.

Note for Kindergarten: If the iPads are not available to go home during the calamity day, assignments will be posted on the PLSD website. If families cannot access or print the assignments teachers will have copies available to hand out to students on the next in-person school day. Kindergarten students will have five school days to complete the assignment from the date they were able to access them.

Who makes the decision regarding calamity days?

The superintendent makes the final decision, based upon various factors and recommendations from the transportation and facilities teams.

Pickerington Schools is a large and geographically diverse district. Weather and road conditions may be fine in one portion of the district, but not in another. In such instances, we must move school to a virtual learning day or modify the school day for the entire district.

When is the decision made on calamity days?

We strive to make the decision to delay or move to a virtual learning day by 5:30 a.m. or earlier so we can notify radio and TV stations, post to the district website, and send electronic notices to emergency announcement subscribers.

Unusual weather conditions may force us to make the decision after this time. For that reason, parents and students are advised to stay tuned to major television and radio stations, as well as our website and e-communications notices, for updates.

Once a decision is made to delay or move to a virtual learning day, the information will be shared with parents and the media as quickly as possible.

How will students obtain assignments on calamity days (an unscheduled virtual learning day)?

Once Pickerington Schools announces that a calamity day will be observed, students are required to attend school virtually from home.

All students need to log in for attendance through Infinite Campus on the calamity virtual learning day. Parents, — please make sure your contacts are up to date in your Infinite Campus Parent Portal so you receive all calamity day communications from Pickerington Schools.

All assignments will be posted into Seesaw (grades K-4) or Google Classroom (grades 5-12) by 9:00 AM of the calamity day. All activities will be asynchronous, meaning students will be able to work on the assignments at their own pace. Students’ lessons in grades K-4 will focus largely on reading and mathematics. The related arts will also post on SeeSaw depending on the rotation day (ABCDE).  Students in grades 5-12 will have assignments from each of their subjects/periods.

Teachers will host two 30-minute Google Meets that are optional for students to attend. Teachers will be available during these Google Meets to assist students with their calamity work. One Google Meet will be held between 9:00 AM and noon and the other will be held between noon and 3:00 PM. Teachers will post these links and times in SeeSaw and Google Classroom.

Students will have five school days to finish all calamity day assignments.

There is no requirement for submitting daily attendance through Infinite Campus.

Note for Kindergarten: If the iPads are not available to go home during the calamity day, assignments will be posted on the PLSD website. If families cannot access or print the assignments teachers will have copies available to hand out to students on the next in-person school day. Kindergarten students will have five school days to complete the assignment from the date they were able to access them.