Frequently Requested Forms

This page contains links to frequently requested forms in the district, including academic, athletic, health, food services, enrollment, volunteering and contacting the board of education.

Back to School and Emergency Medical Information Forms

Completing and Updating Your Back To School / EMA Form

 

*Please see the section below that pertains to your family, whether you are new to the district (Section 1) or your student is returning (Section 2).

 

Custodial parents of students in kindergarten through grade 12 must fill out all back-to-school forms using the district’s OneView Forms System. Preschool parents receive a separate mailed packet of forms. This is a separate system from Infinite Campus. Parents must create a new account in OneView Forms using the instructions below.

This system simplifies the process of filling out forms for your children because much of the information you will be asked to complete will be automatically imported from Infinite Campus. Additional information you provide will be saved in the system for next school year.

Parents will need their children’s Student IDs (the same as their lunch number) to complete this process. (Find info about Infinite Campus, including an Infinite Campus Help Desk ticket if you have difficulty accessing the system.) You also should have reviewed your child’s student handbooks, as you will be asked to confirm that you have done so as part of this process.

 

Section 1: For Parents with Newly Enrolled Students

Step One: Log in to your Infinite Campus Parent account.  Once logged in to Infinite Campus, you can find a link to OneView on the opening Message Center Announcements page.

Step Two: Create a parent account by clicking on the “Create a New Account” button on the left-hand side of the page. If you already have a OneView Forms account, log in.

If you have difficulty with these forms, please review the “Frequent Questions” found on the OneView login page.  After reviewing the FAQs, if you need additional assistance, complete this online OneView Forms Help Desk Ticket.  Note that, due to the large number of requests for assistance, it may take a few days for a response, so we ask for and appreciate your patience.

Login screen from OneView system

Step Three: When you are first creating an account, you will be directed to fill out a form like the one shown below. We recommend completing all fields, although only the fields in bold are required. Provide an email address you use regularly. We recommend using your email address as your parent Login ID; however, it may be anything of your choosing.

Initial form to create OneView account

The PIN Code field is where you create a 4-digit code. It is important to remember that PIN in case you need to verify your account when calling in for support.

After you have completed all required fields, click the green “Register & Begin” button at the bottom. You will receive an email notification from plsd@esvmail.com confirming you have successfully created an account. If you do not receive that email, check your spam folder and whitelist the plsd@esvmail.com email address.

Step Four: Next, you must link your children to your account. You will need your children’s Student ID numbers and the exact spelling of their last names, exactly as they appear in Infinite Campus. By default, a student can only be linked to a single OneView Forms account, so families should decide which parent will complete and update these forms. Parents who both wish to review the information in their students’ forms should contact the main office at their child’s school.

From the dashboard homepage, click on “Manage My Students” on the right-hand side.

OneView page to manage students

 

Step Five: A form that looks like the one below will open.

Dashboard to manage students in OneView

Type in your student’s last name (exactly as it appears in Infinite Campus), grade level, date of birth, and Student ID number. If a valid match is found, your student will be linked and his/her name will appear under “My Students” on the left-hand side of the page. (Three students have already been added in the example above.) If no match is found, ensure that the name is spelled exactly as it appears in Infinite Campus, the Student ID is correct, and that the other information is accurate for the coming school year.

Follow the steps above for each of your students. After you have linked all of your students to your account, you’re ready to fill out your forms.

Step Six: After you have added all your students to your account, click on the purple “View Online Forms” button. It will take you to the Student Dashboard Homepage (like the one below).

If you have more than one student, you’ll need to choose which student’s forms you are completing first. Select a student by clicking the yellowish button under the blue header that says “Student Accounts.”

select students in OneView

Step Seven: Under the blue headline that says “2019-20 Back to School Forms” you’ll see a link called “Emergency Medical Form.” Click that and you’ll be taken to an online form.

form link location

Step Eight: Fill in the entire form. You do not need to fill in the “Homeroom” field if it’s not already completed; in many cases, this is not determined until close to the start of school.

You can save your work at any time in the process using the purple “Save and Submit to District” button at the top. You can return to the form at any time to make revisions.

You will notice that some of the information on this form is already filled in for you. That information was automatically filled in based on information in your student’s Infinite Campus account. If the information is not correct, you can ask that it be corrected in the OneView Forms system. Alternately, you can update your information directly in Infinite Campus.

You will be asked to fill in additional information, including basic student and family demographic information, emergency medical authorization, and emergency contacts. You also will be asked to confirm that you have reviewed the student handbooks and field trip authorizations. You will be asked to review and sign off on district technology use forms and other information.

Step Nine: When you have completed the entire form, provide your digital “signature” and click on “Save and Submit to District.” If you have not filled out the form completely, when you attempt to submit the required fields the OneView Forms system will prevent submission and point out required fields. The fields will be indicated by red text and highlighted.

Step Ten: Repeat this process for all other students.

Step 11: If you have difficulty completing these forms, please review the “Frequent Questions” found on the OneView login page.  After reviewing the FAQs, if you need additional assistance, complete this online OneView Forms Help Desk Ticket. Again, due to the large number of requests, it may take a couple days for a response. We appreciate your patience.

 

Section 2 – For Parents with Returning Students – Quick Submit

If you filled out forms electronically for the 2018-19 school year, then you will be able to quickly re-submit your student’s information for 2019-20 without having to manually fill out all of your child’s information again. *Please note that by using the Quick Submit button, you are confirming that you have examined all information for accuracy and have thoroughly reviewed all agreement/consent items.

Step One:  Log in to your Infinite Campus Parent account.  Once logged in to Infinite Campus, you can find a link to OneView on the opening Message Center Announcements page.

Step Two:  Log in to your existing OneView parent account.

You were required to set up a OneView Parent Account in the 2018-19 school year to fill out your back-to-school forms. This included creating an account, providing your email address, and attaching your student(s) to your account. You are not required to do this again for the 2019-20 school year. The OneView system will remember your account credentials as well as the students who are linked to your account. *If you do not remember your OneView credentials, you may utilize the “Lost Password” link to retrieve your username and/or password.

OneView login screen with Lost Password link highlighted

 

 

A “Frequent Questions” page is also available on the OneView homepage.  If you need additional help with your login credentials after utilizing the “Lost Password” link and reviewing the FAQs, you may submit a OneView Help Desk ticket.

 

Step Three: Click on “Submit and View Online Forms”

screenshot of OneView account screen highlighting the Submit & View Online Forms button

Step Four: Choose your student (yellowish button on the right-hand side of the page) and click on the “Emergency Medical Form” link (shown highlighted in the sample picture below).

 

screenshot with Emergency Medical Form highlighted

Step Five:  Quick Submit your student’s form.

If a prior year form submission was found, OneView will load the 2019-20 online form with the previously submitted information.  You will see a Quick Submit button within a light-purple panel at the top of the form.  Please review all of the information on the form and verify that there are no changes in Parts 1 through 6.  You will also need to review all items within Part 7 of the Parent/Student Agreements section, as these documents may be modified annually.  By using the Quick Submit button, you are confirming that you have examined all information for accuracy and have thoroughly reviewed all agreement/consent items.  Your data will be validated, your electronic signature and signature dates will be updated, but all other information will remain the same as you have previously provided it.

screen shot of OneView's quick submit pop-up message

 

If you need to make changes to any information on the form, you may update the information and submit your changes by clicking on either the ‘Save and Submit’ or ‘Quick Submit This Form’ button.

Step Six:  If you have more than one enrolled student, you will need to repeat this process for each student.

Academic Forms

Change of Student Information / Change of Address

Any changes to a student’s home address must be requested on the district’s change of student information form.

Download the change of address form as a PDF |  Change of Student Info/Address (RTF)

Download the change of address form as a Word document.

Field Trip Permission Form

Blanket field trip permission forms are now included in our online forms system, OneView.

Photo / Video Opt Out Form

Parents who wish that their children not be included in videos or photos taken by the district for use in publications and online use (social media, district website, etc.) must fill out the photo/video opt out form (PDF) | photo/video opt out form (RTF).

Request a Transcript

Pickerington High School Central Current and Former Students

Current students

Download this student transcript request form (PDF), complete it (including parent signature), and return it to your guidance counselor. Student transcript request form (RTF) version

Alumni

Complete this online transcript request form for PHSC graduates. This request must be made at least 10 school days before the deadline.

All transcript requests are due 10 days prior to specific college deadlines.

 

Pickerington High School North Current and Former Students

Current Students

Fill out the transcript request form in the School Counseling office (or download and print) and submit the form to Mrs. Chandler.  Reminder – transcript requests are due 10 school days prior to specific college deadline.

Transcript Request Form (PDF)

Transcript Request Form (RTF)

Alumni

Complete this online transcript request form for PHSN graduates. Transcript requests are due 10 business days prior to specific college deadlines.

Work permit forms

Please Note: minor work permit applications must be signed by the administration at one of the high schools (Central or North).  The District Office does not process the minor work permit applications.

Application for minor work permit | Application for minor work permit (RTF)

Physician’s certificate for minor work permit (PDF) | Physician’s certificate for minor work permit (RTF)

Enrolling and Open Enrollment

Intradistrict Building Transfer Request (Previously 'Open Enrollment')

This form is for parents to request that their children be allowed to attend school in a building in a different attendance area than the one they would normally be enrolled in based on where the student lives.

2018-19 form (PDF) | 2018-19 form (RTF)

2019-20 form (PDF) | 2019-20 form (RTF)

Kindergarten Enrollment

Speech Pathologist Survey (PDF) | Speech Pathologist Survey (RTF)

Friends and Family Affidavit form (PDF)

All incoming Kindergarten Students are required to provide the completed Physician Report Form (see below) including Immunization Records. Please turn in the completed form to the school your child will attend before August 1, 2019. Immunization Requirements are outlined per the Ohio Department of Health. If you have any questions, please contact your school nurse or Sharon Schmitz.

Physician’s Report (PDF) | Physician’s Report (RTF)

Health and Medical

Asthma Action Plan

Please complete both forms below as needed for medication administration:

Request for administration of medication by school personnel

Asthma Emergency Action Plan

If you have any additional questions, please contact your school nurse.

Kindergarten physical

All incoming Kindergarten Students are required to provide the completed Physician Report Form (see below) including Immunization Records. Please turn in the completed form to the school your child will attend before August 1, 2019. Immunization Requirements are outlined per the Ohio Department of Health. If you have any questions, please contact your school nurse or Sharon Schmitz.

Kindergarten physical form

Student Insurance

Pickerington Schools has made arrangements with Student Protective Agency to provide optional student accident insurance for those wishing to purchase coverage this year.

Please note that this is a strictly voluntary student accident insurance coverage that the district makes available to parents as a courtesy.  The full cost of the premium is paid by the parent/guardian. If there is a claim during the student day, the claim must be certified by a school official. If the claim happens during a non-school 24-hour period or over the summer, the parent completes the claim.

Brochure

Application (pdf)

Please note the coverage shown on the application. Covered losses less than $250 are paid without regard to other insurance.

Senior high football coverage requires an additional premium. All other school supervised sports are covered under the plan. On claims over $250 this is an excess coverage policy for which benefits are payable only for that part of the loss not covered by other collectible insurance. If a person has no other insurance, the company will pay the covered medical expenses incurred within one year, up to the specified limits of the policy.

Complete the application and check the boxes for coverage desired. Tear off and keep the rest of the application, as it shows not only the coverage but the exclusions and limitations of the policy.

Mail the applications directly to Student Protective Agency, 300 Coshocton Avenue, Mount Vernon, OH 43050 along with a money order of check payable to Student Protective Agency. The school will be notified as to who takes out coverage. You can call Student Protective Agency at 800-278-2544 for more information.

In case of an accident the student or parent should immediately go to the building principal who will sign and provide the claim form if only school time coverage is taken out. 24-hour coverage needs no signature. The policy number shall be provided by the school for the claim or you can call 800-278-2544. You may give that policy number to the doctor or hospital but the bills should be sent to the parent or guardian who attach them to the claim form. Once completed, mail to the claims office at Guarantee Trust Life Insurance, PO Box 1148, Glenview, IL 60025.

If you have any further questions regarding a claim, please call 1-800-622-1993. It is the responsibility of the parent or guardian to file the claim.

Tdap and MCV4 Immunization (Required for Grade 7)

Immunization letter and physician’s form – grade 7 (PDF)

Immunization letter and physician’s form – grade 7 (RTF)

Per the Ohio Department of Health, all 7th graders must show documentation of receiving both the Tdap and MCV4 immunizations before the start of school in 2019-2020.

Previously, Pertussis (the “P” in the immunization) had not been required after the age of 7. Due to an increase in outbreaks of Pertussis (also known as Whooping Cough) the Department of Health has decided that a booster is needed.

You may take this letter with you to your doctor to use as documentation of this vaccination, or you may submit an immunization report with the dates of the Tdap and MCV4 vaccinations. Please return this documentation as soon as possible to your child’s school nurse. If this is not provided during the 6th grade school year, you will need to send this information to the Junior High that your child will attend in 2019-2020, prior to the beginning of next school year. The middle school nurses will forward on all immunization documentation received to the junior high nurses at the end of this year. Student schedules will not be released until this requirement is met. If you have any questions, please contact your school nurse, or Sharon Schmitz, School Health Supervisor.

MCV4 Immunizations Required for Grade 12

Immunization letter and physician’s form – grade 12 (PDF)

Immunization letter and physician’s form – grade 12 (RTF)

Per the Ohio Department of Health, all 12th graders must show documentation of having received 2 doses​ ​of​ Meningococcal​ ​(MCV4)​ immunization before being allowed to enter school in 2019-2020. This is a new requirement for this age group.

Per the Ohio Department of Health, all 12th-grade students must provide documentation of receiving 2 MCV4 vaccinations before the start of school in 2019-2020. You may take this letter with you to your doctor to use as documentation of these vaccinations, or you may submit an immunization report with the dates of the MCV4 vaccinations. Please return the documentation as soon as possible to your child’s school nurse. If this is not provided during the 11th grade school year, you will need to send this information to the High School your student will be attending in 2019-2020, prior to the beginning of next school year. Student schedules will not be released until this immunization requirement is met. If you have any questions, please contact your school nurse, or Sharon Schmitz, School Health Supervisor.

The second dose must be administered after the 16th birthday. If the 1st dose of MCV4 was administered on or after the 16th birthday, a 2nd dose is not required.

Food Services

Free and Reduced-Price Meals Information

Free/reduced-price meals: Your children may be eligible for free or reduced-price meals. If you wish to apply for meal benefits, please read the instructions below and complete the application. Fill out the federal application online or download, print, and complete the applicationUse one application for all students in your household. We cannot approve an application that is not complete.

 

Transportation

Change of Bus Stop

If there is a change that needs to be made regarding your student’s pick-up or drop-off sites, please log in to the online system and click on the “Parent Communication” link.

Volunteering

Volunteer in Our Schools

Individuals interested in volunteering in our schools must fill out a volunteer application (PDF) | volunteer application (RTF) and submit it to a building principal.