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FERPA, ADA Accessibility, and Legal Information

The following information is provided in accordance with Board of Education policy and/or applicable state and federal law.

FERPA

About
The Family Educational Rights and Privacy Act (FERPA) affords parents and students 18 years or older certain rights with respect to the student’s education records.
FERPA Rights and Student Records

FERPA rights, which are fully explained in Pickerington Schools Board of Education Policy 8330, include:

  • The right to inspect and review the student’s education records.
  • The right to request the amendment of the student’s education records that are believed to be inaccurate and the right to a hearing if the request is not honored.
  • The right to file a complaint with the U.S. Department of Education regarding an alleged violation of FERPA.
  • The right to consent to the disclosure of personally identifiable information within the student’s records, unless disclosure is otherwise authorized by law or unless disclosure is made to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board of Education; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
  • The following is designated as “directory information,” which may be disclosed without prior written consent: a student’s name, address, telephone number, grade, date of graduation, extracurricular participation, achievement awards or honors earned, weight and height if a member of an athletic team, photograph and parents names.
  • Parents have the right to submit a written request to the Assistant Superintendent’s Office, preferably within two weeks after the first day the student is enrolled in a school year, directing the district not to release directory information concerning their child to third parties. Examples of third parties include PTOs, booster organizations, the media, and military recruiters. According to Ohio Revised Code, public schools are prohibited from releasing directory information to third parties who intend to use the information for profit making ventures. The written request or any questions should be directed to the Assistant Superintendent’s Office, Pickerington Local School District, 90 East Street, Pickerington, Ohio 43147, 614.833.2110.
Notice to Parents of Students Ages 18 or Older

Under Family Educational Rights and Privacy Act (FERPA), the rights accorded to a parent, which would include permission and consent, transfer to a student who turns 18 or enters an institution of post-secondary education. This would include all dual-enrollment classes offered by the district in cooperation with a college or university. Parents still maintain the right to access student records as long as they student is a dependent student for tax purposes.

Eighteen-year-old students are accountable for their own behaviors and actions. Compliance with the rules of the school including attendance will be addressed directly with the 18 year old student. Correspondence from the school will be sent directly to the 18-year-old student.

It is the expectation of the student to keep his/her parent informed.

If you have any questions about the transfer of rights, please contact any of the building principals.

Website Accessibility

ADA Accessibility

The district strives, to the extent technologically and economically feasible, to make its websites as accessible as possible. Individuals responsible for designing, developing, and producing web pages are expected to take reasonable steps to create websites that allow non-English speakers and persons with visual, auditory, and physical disabilities to access the information and content on the District’s website.

For guidance in determining whether online content is accessible, the District will consult the technical standards identified as Web Content Accessibility Guidelines (WCAG) 2.0 developed by the Web Accessibility Initiative (WIA) or comparable standards.

Title II of the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 generally require that a board of education provide qualified individuals with disabilities equal access to its programs, services, or activities, unless doing so fundamentally changes the nature of its programs, services, or activities, or if it would impose an undue burden on the District

Accessible, as defined in Board of Education Administrative Guideline 7540.02, means that a person with a disability is afforded the opportunity to acquire the same information, engage in the same interactions, and enjoy the same services as a person without a disability in an equally effective and equally integrated manner, with substantially equivalent ease of use. A person with a disability must be able to obtain the information as fully, equally, and independently as a person without a disability. Although this might not result in identical ease of use compared to that of persons without disabilities, it still must ensure equal opportunity to the educational benefits and opportunities afforded by the technology and equal treatment in the use of such technology. (This definition language is from the federal Office of Civil Rights.)

Pickerington Schools takes reasonable measures to ensure all online content and information provided by or developed by third parties (e.g., vendors, video-sharing websites, other open sources) that the district chooses to make available on its website provides equal opportunity to the educational benefits and opportunities afforded by the technology and the equal treatment of such technology.

Assistance with Web Content

If you have questions or need assistance regarding website accessibility or the content on this website (including acquiring information in alternative formats, as needed), please contact the district’s Web Accessibility Coordinator (the Director of Public Relations, 90 N. East St., Pickerington, OH 43147; phone: 614-833-2110) or the Special Education Department.

Accessibility Concerns / Complaints

Individuals with questions or concerns about website accessibility are encouraged to contact the Web Accessibility Coordinator, 90 N. East St., Pickerington, OH 43147; phone: 614-833-2110.

Students, prospective students, employees, guests, and visitors may file a formal complaint of violations of the technical standards used by the District as accessibility guidelines through its existing Section 504 and Title II grievance procedure.

District Web Accessibility Policy 7540.02

The Board of Education has approved Web Accessibility Policy 7540.02 and associated Administrative Guideline 7540.02 | Administrative Guideline 7540.02 (RTF version) to address how the district’s website(s) will comply with the Americans With Disabilities Act. That policy and guidelines are available on Board Docs and by clicking on the links above.

Interested individuals also may obtain a copy of that policy and guidelines by contacting the district’s Web Accessibility Coordinator, 90 N. East Street, Pickerington, OH 43147 or by calling 614-834-2161 or faxing 614-833-2143.

Site Disclaimers / Legal

Introduction

Information on this site is believed to be accurate but is not guaranteed. Pickerington Schools disclaims any liability for any errors or omissions.

District web pages may contain links to web sites not administrated by the district or one of its schools, departments, or programs. The district is not responsible or liable for the content of these linked sites and pages.

Board of Education policy precludes the use of copyrighted materials on its website without permission. Please address any concerns about copyrighted material to our Public Relations Director, 90 N. East Street, Pickerington, OH 43147 or by calling 614-834-2161 or faxing 614-833-2143.

About Our Website

The Superintendent or his/her designee retains final editorial authority over all content placed on the District’s website and has the right to remove pages or links from any such web page based upon his/her determination of inappropriate content.

District websites are intended to serve as instructional, communication, and community relations tools. The web pages aim to provide timely, supportive and educational information to the students, staff, and the community. District websites are created to provide easy access to a wide variety of rich media and educational resources that directly support student achievement, professional development, and organizational effectiveness.

Student Web Pages

Information on this site is believed to be accurate but is not guaranteed. Pickerington Schools disclaims any liability for any errors or omissions.

District web pages may contain links to web sites not administrated by the district or one of its schools, departments, or programs. The District is not responsible or liable for the content of these linked sites and pages.

All web pages created by students and student organizations on the District’s computer system will be subject to treatment as School-sponsored publications. As such, the District reserves the right to exercise editorial control over such publications in accordance with Policy 5722 – School-Sponsored Publications and Productions.

 

Domain Name and Copyright

The District has registered its domain name(s) for the purpose of exclusive Internet identification. The District asserts copyright, trademark and/or other intellectual property rights in its domain name, district identification, district logo, and all content on the District’s website(s). All rights are reserved. Outside parties, including parents, patrons, or outside organizations may not use District and/or school domain names in connection with the publication of web content. Under no circumstances shall any party use District and/or school domain names to promote political issues, causes or candidates.

 

General Disclaimer

Information provided on the website carries no express or implied warranties as to accuracy, timeliness, or appropriateness for a particular purpose; in addition, the Board disclaims owner responsibility for content errors, omissions or infringing material, and disclaims owner liability for damages associated with user reliance on information provided at the site.

Scheduled Events

Visitors rely on information on the website at their own risk. Times and dates are subject to change and spectators or audiences are strongly encouraged to contact the school for the most recent schedule.

Use of Student Names, Pictures, Original Work, and E-mail Addresses

The District may use photographs of students, names of students, student directory information, and original work by students on websites unless the student’s parent has notified the District in writing of their desire to have their child excluded from such recognition efforts. Typically, such notice occurs at the beginning of each school year through an “opt out” form available on the website and from individual schools. When content includes a photograph or information relating to a student, the Board will abide by the provisions of Policy 8330 – Student Records.

 

Compliance with State and Federal Law

All content included on web pages must comply with State and Federal law (e.g. copyright laws, Children’s Internet Protection Act, Americans With Disabilities Act, Children’s Online Privacy Protection Act (COPPA)). Nothing in these guidelines shall prevent the District from linking the Board’s web site to 1) recognized news/media outlets (e.g., local newspapers’ web sites, local television stations’ web sites) or 2) to web sites that are developed and hosted by outside commercial vendors pursuant to a contract with the Board. The Board recognizes that such third party web sites may not contain age-appropriate advertisements that are consistent with the requirements of Policy 9700.01, AG 9700B, and State and Federal law.

 

Prohibited Uses

Under no circumstances may a District web page or web page created by staff for professional or educational purposes be used for commercial purposes, advertising, political lobbying, or to provide financial gains for any individual. Included in this prohibition is the fact that these web pages may not:

  • include statements or other items that support or oppose a candidate for public office; the investigation, prosecution, or recall of a public official; or passage of a tax levy or bond issue;
  • link to a website of another organization if the other website includes such a message; or
  • communicate information that supports or opposes any labor organization or any action by, on behalf of, or against any labor organization;
  • include defamatory, libelous, or obscene matter;
  • promote alcoholic beverages, cigarettes or other tobacco products, or any illegal product, service, or activity;
  • promote illegal discrimination on the basis of race, color, religion, national origin, disability, age or ancestry.

Additionally, no web pages may contain obscene, profane, vulgar, sexually explicit, defamatory, culturally insensitive, harassing or abusive language or images, or be utilized to intimidate or bully another person.

Under no circumstances is a staff member-created web page/site, including personal web pages/sites, to be used to post student progress reports, grades, and personally identifiable information. The Board maintains its own student information system, which employees are required to use for the purpose of conveying grades, achievement records, and progress information to students and/or parents.

Web sites that are created for official District purposes and that are posted on the Internet by students and/or staff members shall not be password protected or otherwise contain restricted access features, whereby only employees, student(s), or other limited groups of people can access the site. Community members, parents, employees, staff, students, and other web site users will generally be given full access to the sites created pursuant to this policy.

Content and Evaluation

All subject matter on web pages must relate to curriculum, instruction, school-authorized activities, supporting student safety, growth and learning, or public information of interest to others.

Pages should reflect an understanding that both internal and external audiences will be viewing the information.

Before releasing or publishing a website/page, its creator shall conduct a website/page evaluation to confirm that it meets the following criteria:

  • age appropriate (appealing and readable);
  • appropriate content (relevant, accurate, complete, objective, current, clear and concise, informative, appropriate, links working);
  • free of intellectual property issues (sources cited; sponsoring organization identified [i.e. class, school, activity]);
  • featured students have not been “opted out” by parents;
  • and format reflecting current website design standards (including accessibility guidelines outlined below, navigation, searchable, functional/useable, download speed, pages dated as to creation/updated).