Apr 27, 2020

Remainder of the School Year Info for PLSD Families

Rest of school year info image

Dear PLSD family,

We know you have many questions about procedures, instruction, grading, etc., for the rest of the school year, so we’ve compiled and posted a list below with the most important facts you need to know, by category. As we continue to move through this challenging time, please know that we greatly appreciate your support and patience! Our entire PLSD team can’t thank you enough for your understanding as we continue to work out the details to finish the school year with the hope that we will be able to resume in-person classes in the fall. We miss our students!

Remainder of the School Year Info You Need to Know:

Instruction

  • K-4 instruction will continue with the use of “Blizzard Bags” until the end of the year. The last set of Blizzard Bags will emphasize a number of things students can work on over the summer. Students will still be able to access i-Ready, ST Math, and other district programs during the summer, if they have available technology.
  • Grades 5-12 — we will continue to use Google Classrooms to push out instruction, as well as Google Hangouts and other district programs that are available. Nothing has changed in this area since the initial closure in March.

Final Grading

  • The district understands the importance of grades to our families and we believe PLSD students deserve to be recognized for the hard work they completed while classes were in session, as well as what they completed during the COVID -19 closures.
  • K-5 will report marks as usual, using a Standards-Based Achievement Record. Grade/content levels have identified essential learning or focus standards for the last grading period and have been collecting evidence of learning. Some standards won’t be assessed and will be marked “I” as having insufficient evidence. This will be communicated to stakeholders virtually and in written form, which will be sent out with the next set of Blizzard Bags. This is not a big change to the way standards-based reporting has always been done.
  • Grades 6-12 will be graded using a P (Passing) or I (incomplete) for the last grading period. This decision was made for the following reasons:
    • Students are experiencing a great amount of stress during the COVID-19 closure, which impacts learning and academic achievement and success.
    • Students’ performance most likely reflects things like access to technology, Wifi, food, adequate housing, security, and the assistance of an able-bodied person at home to provide support.
    • We are depending upon grading experts and suggestions from ODE. The state is relying on the professionalism, fairness and reasonable judgment of principals and educators in making determinations relative to the assignment of grades to students.
  • We looked at examples from other districts, considered what was equitable, and guidance from ODE to develop a plan to calculate final grades.
  • A student should receive a “P” if, at the time school was closed during the COVID-19, he/she was meeting minimum standards in a course/grade. Any student who was not meeting minimum standards in the course up to that point should have the opportunity to fulfill the requirement remotely and receive a “P” for the course. If a student is unable to meet the requirement for any reason, they should receive an “I” for the course and a plan should be developed to provide sufficient opportunity for the student to fulfill requirements no later than September 30, 2020.
  • Reynoldsburg, Dublin and Worthington are awarding 4.0 quality points for a “P.” If the class is weighted, the 4.0 will be adjusted for weighting. We have made the decision to follow the same guidelines.
  • Students who receive an “I” will have until September 30, 2020 to submit work. They will be provided a clear list of what they need to complete to move to a “P.” If a student does not complete the work by September 30, 2020, the grade will be changed to an F.
  • This could possibly require teachers of students receiving an “I” to collect additional work turned in during summer and fall. Some districts have said that work would not be turned in until returning to school.

Obtaining personal belongings from PLSD

  • April 27th – May 8th
    • Administration and custodians will remove and bag student belongings from lockers and cubbies.
    • Principals will arrange drive-by pickup for student personal belongings.

Student Activities:

  • Student Recognition
    • Senior banners will be displayed: North banners will be hung on the fence along Refugee Road in front of North High School; Central banners will be displayed along 256 along the dip (where messages are regularly displayed). Banners will be on display until May 23.
  • Facilities
    • All facility rentals for the spring and summer will be canceled.
    • All camps scheduled for the summer are canceled until further notice.
    • All facilities are closed indefinitely.
  • Uniforms and Equipment
    • Athletic uniforms and equipment will be collected between the dates of April 27 and May 8.
    • Athletic locker rooms will be cleaned out during the dates of April 27 and May 8.
    • Students with musical instruments will keep them during the summer
    • Seniors will return their musical instruments on May 26.
    • Students participating in the Marching Band in the Fall will exchange their instruments on May 26, if needed.
    • Students who will no longer be enrolled in any of the Music classes will return their instruments on May 26.

Summer School

  • We believe we can offer summer Physical Education (PE) using an online course. PE teachers are currently using an online environment where students demonstrate skills.
  • We will be able to provide summer school for students who are credit deficient using APEX.
  • We may be able to offer unit recovery virtually.
  • We will use a format “Rising Freshmen” for current 8th grade students who are struggling in math by using ALEKS.
  • Identified students in current grades 5-7 can attend summer school remotely, with teachers using Google Classrooms, Hangouts, i-Ready and the i-Ready toolbox to close gaps.
  • This will require that we use staff as we have in the past to work in small groups online.
  • There will be no summer school for K-4.

Kindergarten Screening

  • This will most likely have to be done in the first days that Kindergarten students attend school. We are in the midst of discussions with principals on what this looks like.

English Language Learners

  • English Learners continue to receive support from our EL coordinator, EL coach and EL teachers.
  • Support includes making accommodations as required on Blizzard Bags and class work, as well as contact with EL families.
  • Earlier in the year, the EL Department purchased a program called “Talking Points” that allows us to communicate with non-English speaking families. All they need is a cell phone number. Messages are sent in English and they are received in the language the family speaks. They respond in their language, and we receive the message in English. This has been opened up to all of our teachers and administrators and has been highly effective.

Special Education Services

  • There is not one answer to how we will deliver services to our special education students, ages 3 through 21, just like in a traditional classroom, it looks different for everyone. At the Federal and State level, they have indicated that services will not look the same as they did in a traditional setting and there may be some services that are not possible at this time.
  • Intervention guidance:
    • The general education (Blizzard Bags or Google Classroom) are accommodated/modified according to each IEP.
    • Students will receive their specialized instruction per their IEP. This will take a variety of forms, video conferencing, Google Classroom phone calls to review assigned work. Teachers are encouraged to use the work that has already been assigned to the student. Teachers have been asked to be supportive to parents and be realistic in expectations of them.
    • Teachers are asked to document all the services being provided, and, they will continue to collect progress data and complete progress reports at the end of the year.
  • Annual IEP reviews continue to occur as they would typically be scheduled. All meetings will be held via phone or video conferencing.
  • Student evaluations will continue to the team’s best ability but may need to be put on hold due to evaluations that may need to be completed.
  • Extended School Year will be determined by individual teams.
  • Compensatory Education has not been determined at this point. The service providers continue to work with the students and continue to explore the best way to deliver services as indicated by the IEPs. Once school resumes, we will need to assess what the students were provided in regards to their services and their progression.
  • ODE guidance

Instructional Technology

  • Collection of Chromebooks from Seniors and students that are withdrawing:
    • Drive-by collection on May 26th from 8:00 AM – 3:00 PM, divided up by last name. This includes textbooks, library books, band instruments and fees.
    • This process allows our community, students and staff to limit the exposure to mass gatherings as outlined by the Governor and the Ohio Department of Health. Additionally, this will allow students the opportunity to continue using District-provided digital curriculum (i.e. i-Ready, ST Math, BrainPop, ALEKS, etc).
  • Grades 5-11 students will keep their Chromebooks through the summer.
  • All software will be open through August 1 (i-Ready, ST Math, ALEKS, etc.) before we switch to next school year’s software and programs.
  • We will be collecting devices from teachers/staff members that are retiring, resigning or leaving the school district.
  • We will continue to hold face-to-face technology support through the summer on Wednesdays from 2-4 p.m. at the District Office.
  • We still have approximately 70 hotspots as part of the PLSD Every-1 Connected Program that can be loaned out to students.

Testing:

  • All Spring Ohio State Testing (OST) has been canceled for Spring 2020.
  • We are working with the high school counselors to administer Advance Placement Testing at home per the AP guidelines.

Media Centers:

  • We will be collecting Senior textbooks, library books, etc., during the Chromebook Collection Day on May 26.
  • Working with principals to determine how to collect library books and materials from students in grades K-11.

Fees

Curricular Fees and Device Insurance Premiums

  • Students in grades 5-12 have had Chromebooks at home with them during the building closure, instruction is occurring remotely and classes are being completed in a remote or alternative setting; therefore, no refunds will be given for curricular fees and/or Device Insurance Premiums. However, because students in grades K-4 did not have their devices at home with them during the building closure that occurred during the last nine weeks of the 2019-2020 school year, Device Insurance Premiums for the K-4 devices will be $30 during the 2020-2021 school year (25% discount).

Preschool Fees for Typical Students

  • Typical students who remain enrolled in preschool classes are receiving instruction remotely/virtually or in an alternative setting.
  • Tuition (preschool fees) will continue to be assessed as long as the student stays enrolled.
  • Typical students who withdraw from preschool classes will no longer be charged preschool tuition as of the withdrawal effective date.
  • Refunds will be processed per the effective date of withdrawal.
  • Preschool fees/tuition refunds will not be issued retroactively to March 16, 2020 (the date school closure began per the Governor’s Executive Order).
  • All refunds provided will be net refunds–that is, refunds will be applied to any/all outstanding fees still on the student’s account prior to refunds being issued to parents.
  • If the parent/guardian paid with a credit card or e-check using the IC Portal, the full refund will be credited back to that same card or checking account — Please allow 5-7 business days for the credit to hit. All refunds for credit card and/or e-check payments will be full refunds; However,
  • If there are additional fees on the student account, any surplus balances will be used to pay those fees before any refund is issued. In these instances, the only option we have is to issue a physical refund check. Net refund check will be processed–refund checks are processed at the end of the month.

Participation Fees

  • All P2P fees have been voided in Infinite Campus
  • The Treasurer’s Office is processing refunds in a timely fashion, but this will probably take 5-10 business days to process all refunds.
  • All refunds provided will be net refunds–that is, refunds will be applied to any/all outstanding fees still on the student’s account prior to refunds being issued to parents.
  • If the parent/guardian paid with a credit card or e-check using the IC Portal, the full refund will be credited back to that same card or checking account — Please allow 5-7 business days for the credit to hit. All refunds for credit card and/or e-check payments will be full refunds; However,
  • If there are additional fees on the student account, any surplus balances will be used to pay those fees before any refund is issued. In these instances, the only option we have is to issue a physical refund check. Net refund checks will be processed at the end of the month.

Outdoor Education Fees

  • Only one school had not already attended its session of Outdoor Education —Harmon Middle School.
  • The Treasurer’s Office has voided the Outdoor Education fee for Harmon MS 6th graders. The Treasurer’s Office is processing refunds in a timely fashion, but this will probably take 5-10 business days to process all refunds.
  • All refunds provided will be net refunds–that is, refunds will be applied to any/all outstanding fees still on the student’s account prior to refunds being issued to parents
  • If the parent/guardian paid with a credit card or e-check using the IC Portal, the full refund will be credited back to that same card or checking account — Please allow 5-7 business days for the credit to hit.  All refunds for credit card and/or e-check payments will be full refunds; However,
  • If there are additional fees on the student account, any surplus balances will be used to pay those fees before any refund is issued. In these instances, the only option we have is to issue a physical refund check. Net refund checks will be processed at the end of the month.

AP Testing Fees

  • Students who wish to cancel or not take an AP Exam online do not need to do anything special to cancel.  They may simply not show (not take) their digital exam. Signing into your exam for any reason will be considered as taking it. College Board will record your answers and communicate exam completion to the school. Find more information on our AP Testing Update news page..
  • Students who cancel an exam and have previously paid for it or previously paid a late cancellation fee will be issued refunds after 2020 AP exam results are provided this summer and the District is certain that no charges are on the invoice from AP Exams.
  • All refunds provided will be net refunds–that is, refunds will be applied to any/all outstanding fees still on the student’s account prior to refunds being issued to parents.
  • If the parent/guardian paid with a credit card or e-check using the IC Portal, the full refund will be credited back to that same card or checking account — Please allow 5-7 business days for the credit to hit. All refunds for credit card and/or e-check payments will be full refunds; However,
  • If there are additional fees on the student account, any surplus balances will be used to pay those fees before any refund is issued. In these instances, the only option we have is to issue a physical refund check. Net refund checks will be processed at the end of the month.
  • One more note about AP Exams: On April 16, there was a live webinar for parents/students regarding the AP Exams that will be administered next month.​  Click here to access the recording of the webinar.
If you have any additional questions, please reach out to individual PLSD department contacts. You can find contact information under the “Departments” dropdown at the top of this website’s homepage. If you are unsure which department might handle your question(s), send an email to plsd_communications@plsd.us. Thank you!