Aug 7, 2020

Important Info About Device Pickup and Login, Tech Repair Days & More

Important Device Info image

Dear Pickerington Families,

As we inch closer and closer to the start of the 2020-2021 school year, the Technology Department has been hard at work preparing devices for every PLSD student.  We would like to share information about device pickup, log in information, the PLSD Technology Protection Plan, the PLSD Every-1 Connected Program, and the newly created Parent University.

We will be expecting that students bring these devices back and forth with them to school and home.  Please have a conversation with your students about the proper care of the devices. This way we can all work together to keep them in good working condition.  Also, please see information below about the yearly Technology Protection Plan.

Device Pickup

If your student(s) is in grade 6, 7, 8, 10, 11, or 12 and attended PLSD during the 19-20 school year, they already have a device and will continue to use their same device during the 20-21 school year.

If the device is still in good working condition, then there is nothing that you need to do and students will need to continue to bring the device to school, charged, everyday.

If your current device is damaged to the point of not working, we will be holding several repair days in August before school starts.

In order to receive service, please sign up at the below link so we can prepare for the correct number of visits.

Technology Support

Repair Days in the District Office (90 N. East St.)

  • Monday, August 10th – 9:00 a.m. – 11:30 a.m.

  • Tuesday, August 11th – 1:00 p.m. – 3:30 p.m.

  • Wednesday, August 12th – 1:00 p.m. – 3:30 p.m.

  • Monday, August 24th – 9:00 – 11:30 a.m. & 1:00 – 3:30 p.m.

  • Tuesday, August 25th – 9:00 – 11:30 a.m. & 1:00 – 3:30 p.m.

After August 31st, the Technology Team will hold repair days every Wednesday throughout the school year from 9:00 – 11:30 a.m. & 1:00 – 3:30 p.m at the District Office (90 N East Street). Students will also have the ability to turn in devices for repair at their building’s media center if the student is a part of the hybrid model.

If the district returns to Status Level Green in the Flexible Learning 2.0 Plan at any point during the year, we will eliminate these service days.

All 2020 – 2021 Elementary Students

Students/Families in grades 1-4 will be asked to drive to their home elementary school on the dates listed below and follow the student drop-off/pick-up route to the curbside pickup location (purple tent). Please let the PLSD staff member know the name, grade, and homeroom teacher of your student.  They will then give you a device and power cord (1st & 2nd grade = iPads and 3rd & 4th grade = Chromebooks), as well as numerous pieces of information.

  • August 20th – Grades 1-4 only – Heritage, Pickerington, Fairfield, Violet Elementary Schools from 8:30 am – 3:30 PM
  • August 21st – Grades 1-4 only – Sycamore Creek, Tussing, Toll Gate Elementary from 8:30 am – 3:30 PM
  • Kindergarten students will receive their device on August 31st, September 1 or 2 from their teacher during the orientation and assessment days.

Notes:

  • If your elementary student will be attending the Virtual Learning Academy (VLA) they will still be issued a device and they need to pick it up at their home building (the physical building they would have attended).

  • If you cannot make it during your building’s scheduled curbside pick up, students will need to wait until their first day of school to pick up their device.

    • You cannot go to another school and please do not ask the office to pick up the device at a different time.

  • Fourth Grade students that are attending the Gateway Academy at Toll Gate MS will pick up their device at Toll Gate MS during their curbside pick up day as listed below.

All elementary devices will be returned to the classroom at the end of the school year.  Elementary students MAY NOT put stickers on their devices.

Chromebooks – If parents would like to purchase a case for the Chromebooks they may (a few links below). If a case is purchased then students may put stickers on the case only, the PLSD logo, asset tag number MUST be visible.  Also, it is highly recommended that NO stickers be placed on the bottom of the case, this will prevent airflow and cause the Chromebook to overheat.

iPads – All of the iPads already have cases on them. Also, please no stickers on the iPad or the iPad cases.

Chromebook – Dell Chromebook 11 – Model 3189

UZBL Hard Shell Case for Dell Chromebook 11 – Model 3189

mCover Hard Shell Case for 11.6″ Dell Chromebook 11

Gumdrop DropTech Case Designed Dell 3189 Chromebook

All 2020 – 2021 5th Grade Students 

Students/Families in grade 5 will be asked to drive to their middle school on August 19th from 8:30 AM – 3:30 PM and follow the student drop-off/pick-up route to the curbside pickup location (purple tent). Please let the PLSD staff member know the name and grade of your student.  They will then give you a Chromebook and power cord, as well as numerous pieces of information.

Notes:

  • If your middle school student will be attending the Virtual Learning Academy (VLA) they will still be issued a device and they need to pick it up at their home building (the physical building they would have attended).

    • Students attending the Gateway Academy will need to pick up their device at Toll Gate MS.

  • If you cannot make it during your building’s scheduled curbside pick up, students will need to wait until their first day of school to pick up their device.

    • You cannot go to another school and please do not ask the office to pick up the device at a different time.

  • Fourth-grade students that are attending the Gateway Academy at Toll Gate MS will pick up their device at Toll Gate MS during their curbside pick up on August 19th

  • Fifth-grade students that were in Gateway last year as fourth-grade Gateway students will need to bring their old Chromebook and power cord (for last year) to swap it out for the new device.

All 5th grade Chromebooks will come with a protective snap-on hardshell case.  Students may put stickers on the case.  But NOT on the actual Chromebook.  The PLSD logo, asset tag number MUST be visible.  Also, it is highly recommended that NO stickers be placed on the bottom of the case, this will prevent airflow and cause the Chromebook to overheat.

All 2020-2021 9th Grade Students 

All 9th graders will receive a new Chromebook this year.  We are asking that all 9th-grade students bring their old Chromebook and power cord into the school on the following dates and we will swap them to a new Chromebook (you must bring in your old Chromebook and power cord to get a new one). Chromebooks will be swapped out in English classes. 9th-grade students may keep and reuse the case that was given to them last year.

  • Cohort A – PHSN – Monday, August 31st

  • Cohort A – PHSC – Tuesday, September 1st

  • Cohort B – PHSN – Thursday, September 3rd

  • Cohort B – PHSC – Friday, September 4th

9th Grade students that will be attending the Virtual Learning Academy are asked to bring their old Chromebook and power cord to the curbside pickup at Diley Middle School on August 21st from 8:30 AM – 3:30 PM to swap it out for a new device. You must bring your old Chromebook and power cord to receive a new device.

All 9th grade Chromebooks will come with a protective snap-on hardshell case.  Students may put stickers on the case.  But NOT on the actual Chromebook.  The PLSD logo, asset tag number MUST be visible.  Also, it is highly recommended that NO stickers be placed on the bottom of the case, this will prevent airflow and cause the Chromebook to overheat.

Students in Grades 6-12 that are New to Pickerington Schools since the end of the 19-20 School Year

Students/Families in grade 6-12 who are brand new to Pickerington Schools since the end of the 2019-2020 school year will be asked to drive to Diley Middle School on August 21st from 8:30 AM – 3:30 PM and follow the student drop-off/pick-up route to the curbside pickup location (purple tent). Please let the PLSD staff member know the name and grade of your student.  They will then give you a Chromebook and power cord, as well as numerous pieces of information.

Notes:

  • If your new student will be attending the Virtual Learning Academy (VLA) they will still be issued a device and they need to pick it up at Diley Middle School on August 21st from 8:30 AM – 3:30 PM

Students that had devices repaired over the Summer

All devices that were repaired over the summer that were not already picked up have been returned to the buildings. We made sure to account for students that are switching to a different building, so the device will be at their new building. The devices are in the media centers and students can turn their loaners in and get their original devices back on the first day of school.

Device Login Information

All PLSD students are issued a Google account.  Their email/account is their first name_last name and the last three digits of their student ID# @students.plsd.us (example: robert_ross123@students.plsd.us).  The password for students in grades K-5 will be their student ID#+00 (example: 80212300). Students in grade 5 will need to create a new unique password (with at least one capital letter, one lowercase letter, one number and one unique symbol).  Students in grades 6-12 should continue to use the same password as they did last year.

If your Google Password does not work and you would like the technology team to reset it, please fill out the following form including an email of a parent or guardian.  The technology team will reset it and will email a parent/guardian your new temporary password.

https://tinyurl.com/iforgotPLSD

For the iPads, students do not have a direct password, but at some point in time we will require that all students with an iPad create a passcode (more information about that coming later).

We will continue to use Classlink as our main platform for all digital content and software.  Students can log in using their Google account information and for students in K-4 we will provide their Classlink Quickcard to use as well.  Also, later this year, we will launch the ability to login with Classlink with facial recognition (students will be shown this option later in the school year).

Pickerington Schools Technology Protection Plan

We will again be offering families the opportunity to purchase (through the Infinite Campus Parent Portal) the PLSD Technology Protection Plan.  This annual agreement covers the Chromebook or iPad (“device”) loaned to the student against any accidental damage and/or repair costs. This agreement costs $30 per device (for grades K-5) and $40 per device (for grades 6-12) per school year for a total of $400 worth of repairs, replacement and/or labor costs. (The difference in the cost is to offset the non-use of devices at the elementary schools during the 4th quarter of the 19-20 school year.)

Any costs above and beyond $400 will be the responsibility of the parents/guardians/student. The charger is NOT covered and is the sole responsibility of the student/parent. Coverage is 24 hours per day. Damage(s) due to intentional, reckless, willful, wanton and/or malicious conduct is not covered. Lost devices will not be covered by the technology protection plan. Stolen devices will be covered by the technology protection plan as long as the parent/guardian submits to PLSD a filed police report for the stolen device. The Technology Protection Plan will cover damage and repairs for loaner devices, but will count towards the total allowed for the TPP.

Payment is due by September 25, 2020 for the plan to be in effect. The coverage option will be removed for those students whose parents/guardians do not pay this premium by September 25, 2020.  Payment may be made via the Infinite Campus Parent Portal.

The Technology Protection Plan will be made available in the Parent Portal once all of the scheduling changes and cohort assignments have been completed.

The Technology Protection Plan is non-refundable. Administration, in its sole discretion, will determine if damages were due to intentional, reckless, willful, wanton and/or malicious conduct (please see PLSD Technology website for more specific information). This is an annual plan, previously purchased PLSD Technology Protection Plans will NOT cover the new school year. The Technology Protection Plan is not subject to waiver for free and reduced students as it is totally an OPTIONAL fee; students/parents are NOT required to have this coverage.

Reminder this is an annual plan and does NOT extend from one school year to the next.

If the Technology Protection Plan is NOT Purchased

All damages and replacement parts will be charged at the current market rate with a labor cost of $15-$50 determined by the repair.  Damage fine without the Technology Protection Plan will range between $15 – $300.  If the cost of the damage exceeds $300, then a new device will be issued at the cost of $300.  All damage, replacement parts and labor costs will be applied through the parent portal in Infinite Campus. Additionally, when a student is provided a loaner device all of the regulations apply for proper care of loaner devices, any damage to the loaner device will be the responsibility of the parent/guardian/student.

Full version of the 2020-2021 Technology Protection Plan for Grades K-5

Full version of the 2020-2021 Technology Protection Plan for Grades 6-12

PLSD Every-1 Connected Program 

EVERY-1-CONNECTED is a program sponsored by Pickerington Schools designed to give students with the greatest need and limited or no internet access away from school the opportunity to receive a hot spot on loan for two-week periods throughout the school year.

Mobile Hotspots (allowing free access to the Internet) are available for check-out from our technology office at the PLSD District Office.  These are especially helpful when a student knows they have a big assignment they will be working on over a weekend or for a few days when Wi-Fi is required for completion.  Multiple students can sign-on to the same mobile hotspot, so please coordinate use for group projects.

The Pickerington School District is offering a limited number of free wireless hotspot devices to students who have limited or do not have Internet access at home. This program enables students to “check out” a hotspot for up to two weeks or longer —absolutely free. Students may keep the hotspot throughout the school year until it is requested to be turned in or at the end of the school year. Both the device and monthly service fees are fully paid by the district and through a grant. The program is intended to help PLSD students access online resources at home to help bridge the digital divide and ensure educational equity.

To ensure peace of mind, these devices use internet content filtering and the history is logged. The borrowing limit is one device per household, but these devices can be signed out repeatedly throughout the year.

This form must be completed by the parent prior to each year. By signing this form, the parent agrees to assume all responsibility for equipment signed out to the student. A replacement fee of $150 will be charged if the device is lost, damaged or not returned. The PLSD Technology Protection Plan can cover the cost of any damaged hotspot devices, but damage(s) due to intentional reckless, willful, wanton and/or malicious conduct is not covered.

Steps for Obtaining a Hotspot:

  1. Complete the PLSD Every-1-Connected Application and return it to your child’s media center or you can bring the form with you to the District Office during any of the repair days as listed at the bottom of this letter.

    1. Application is available on the PLSD website, under departments, Technology.

  2. Applications will be approved by the PLSD Technology Staff.

  3. If application is approved, the student/families can pick up the hotspot at the PLSD District Office.

  4. Bring the device home and connect to your PLSD iPad or Chromebook to the hotspot.

  5. All devices are required to be turned back in at the end of the school year.

Due to recent circumstances, students that currently have a hotspot issued to them from the 19-20 school year may continue to use that hotspot during the 20-21 school year. No new form is needed.  If you would like to return your hotspot, please return it to your building’s media center or drop it off at the District Office.

Every-1 Connected Program Application

Parent University

We are proud to release the first version of the PLSD Parent University website. This website will be geared towards helping parents with technology and instructional issues that they may have while at home.  We will continue to add material on this site throughout the school year. Additionally, we will be hosting live events on Facebook to help parents with working with iPad/Chromebooks and the software we will be using in the Flexible Learning 2.0 models.

https://tinyurl.com/PLSDparentU

Thank you all for your support and patience as we continue to work together to start the 2020-2021 school year.

PLSD Technology Department