Enrolling in Pickerington Schools

Information about registering for kindergarten or preschool can be found by scrolling down to the appropriate sections lower on this page.

Please note: If you are not the residential/custodial parent or if you do not currently live in the district, you should call the Welcome Center at 614.920.6180 before beginning the enrollment process.

The first step in the process is to identify yourself as an “existing” or “new” family in the district.

The registration process begins with parents filling out the online registration form.

Upon completion and submission of this registration, you will receive a verification email asking you to call the Welcome Center to set up an appointment.

At that appointment, you must bring in the following documentation:

• PDF of online registration summary (if there are any changes)
• Birth certificate (original or certified copy.) Children entering kindergarten must be 5 years old by August 1 of that school year to enroll.
• Proof of residence. For current residents, this is a mortgage statement or signed lease AND a current electric, gas, or water bill showing name and home address. For new residents, a mortgage settlement statement/loan disclosure or a signed lease is required. If you are living with a friend or relative, you must complete a Friends and Family Affidavit (PDF) | Friends and Family Affidavit (RTF).
• Parent’s photo ID
• Immunization records
• Custody documents, if applicable. (This may include a judge-signed, court-stamped divorce or dissolution document, and any shared parenting plan.) If you are not currently the residential/custodial parent, please call the Welcome Center at 614.920.6180, before beginning the enrollment process. Ohio law requires the entire custody document be on file with the school.
• Individual Instruction Plan (IEP) or Evaluation Team Report (ETR), if applicable.
• All preschool students must have an approval letter or email from the preschool.

To balance class sizes across the district, it is sometimes necessary for a registering child to attend a different elementary or middle school than the one within his or her normal attendance area. If this happens, the district will provide transportation to the other school building.

Students will be assigned to class openings on a first-come, first-served basis.

Students will not be assigned to a classroom until all paperwork is received by the Welcome Center. Therefore, it is important to get all registration materials turned in as soon as possible.

All requests for changes of address on school records must be submitted to the Welcome Center for processing. Residential address changes cannot be processed by a child’s school office staff or by Petermann Transportation.

Any changes to a student’s home address must be requested on the district’s change of student information form. This form includes a standard authorization, to be signed by the parent, allowing for the release of residential and utility information to Pickerington Schools upon request, if necessary.

This release also includes an explanation, per Ohio Revised Code, as to how it is determined where your child is to receive his/her tuition-free, public school education. By signing this release, you are also verifying that you have been informed of your legal responsibility to withdraw a child from school if you ever move outside school district boundaries.

If you do not have the capability to print the form, contact the Welcome Center at 614.920.6180. We will be happy to mail, email or fax the form to you for completion. You also may pick up or return the form directly to the Welcome Center, rather than turning it in at your school office for intra-office transfer to us. This expedites the address change process.

After this form is received at our Welcome Center, the request will be checked to verify that:

• the request has been signed and dated by the parent of the student;
• acceptable proof of the change in residence is attached to the request;
• an open enrollment request has been completed, if applicable. This is necessary if a change of residence, made during the school year, causes a change in the student’s attendance area but the parent wishes to have the student finish the current school year at his/her current building. Such a request is only considered for the student’s continued attendance through the end of the current school year. Note that buses do not cross school boundary lines to accommodate open enrollment students. Parents are responsible for transportation.

If the move has caused a change in the building the student is to attend, the involved school buildings are notified and the electronic and physical transfer of records takes place. Arrangements for the official start date in the new school can be made between you and the office staff of your child’s new school.

Bus transportation after change of address

The Welcome Center will notify Petermann Transportation of your change of home address. If bus service is available in your new area for your child, we begin the steps needed to arrange a new bus stop location “from and to” your new residence. Petermann staff establishes all bus stops and notifies drivers as quickly as possible. Your school building office staff will obtain all bus stop information from Petermann Transportation.

If a new bus stop must be established at any point in the route where the driver does not currently make a stop, this process may take two to three days. If necessary, your child’s school office can issue a bus pass if your child must ride the bus before the change can be finalized by Petermann Transportation.

This change of address procedure applies only to changes in the actual physical address where a parent and the student reside. A temporary change of bus stop location at a place other than the student’s home (for situations such as babysitting arrangements) may be accepted in the school office of the building where your child attends.

A form requesting a new bus stop location (PDF) can be downloaded from Petermann Transportation. The Welcome Center does not handle these changes. The forms should be submitted to your child’s school office or faxed directly to Petermann Transportation.  Access an RTF version of the Request a New Bus Stop Location form.

Custodial parents of students in kindergarten through grade 12 must fill out all back-to-school forms using the district’s OneView Forms System. Preschool parents receive a separate mailed packet of forms. This is a separate system from Infinite Campus. Parents must create a new account in OneView Forms using the instructions below.

This system simplifies the process of filling out forms for your children because much of the information you will be asked to complete will be automatically imported from Infinite Campus. Additional information you provide will be saved in the system for next school year.

Parents will need their children’s Student IDs (the same as their lunch number) to complete this process. (Find info about Infinite Campus, including an Infinite Campus Help Desk ticket if you have difficulty accessing the system.) You also should have reviewed your child’s student handbooks, as you will be asked to confirm that you have done so as part of this process.

Step One: Go to the Pickerington Schools OneView Forms website. (A link also is available from the parent portal in Infinite Campus.)

Step Two: Create a parent account by clicking on the “Create a New Account” button on the left-hand side of the page. If you already have a OneView Forms account, log in.

If you have difficulty with these forms, please complete the OneView Forms Help Desk Ticket. Note that, due to large numbers of requests for assistance, it may take a few days for a response, so we ask for and appreciate your patience.

Step Three: When you are first creating an account, you will be directed to fill out a form like the one shown below. We recommend completing all fields, although only the fields in bold are required. Provide an email address you use regularly. We recommend using your email address as your parent Login ID; however, it may be anything of your choosing.

The PIN Code field is where you create a 4-digit code. It is important to remember that PIN in case you need to verify your account when calling in for support.

After you have completed all required fields, click the green “Register & Begin” button at the bottom. You will receive an email notification from plsd@esvmail.com confirming you have successfully created an account. If you do not receive that email, check your spam folder and whitelist the plsd@esvmail.com email address.

Step Four: Next, you must link your children to your account. You will need your children’s Student ID numbers and the exact spelling of their last names, exactly as they appear in Infinite Campus. By default, a student can only be linked to a single OneView Forms account, so families should decide which parent will complete and update these forms. Parents who both wish to review the information in their students’ forms should contact the main office at their child’s school.

From the dashboard homepage, click on “Manage My Students” on the right-hand side.

Step Five: A form that looks like the one below will open.

Type in your student’s last name (exactly as it appears in Infinite Campus), grade level, date of birth, and Student ID number. If a valid match is found, your student will be linked and his/her name will appear under “My Students” on the left-hand side of the page. (Three students have already been added in the example above.) If no match is found, ensure that the name is spelled exactly as it appears in Infinite Campus, the Student ID is correct, and that the other information is accurate for the coming school year.

Follow the steps above for each of your students. After you have linked all of your students to your account, you’re ready to fill out your forms.

Step Six: After you have added all your students to your account, click on the purple “View Online Forms” button. It will take you to the Student Dashboard Homepage (like the one below).

If you have more than one student, you’ll need to choose which student’s forms you are completing first. Select a student by clicking the yellowish button under the blue header that says “Student Accounts.”

Step Seven: Under the blue headline that says “2018-19 Back to School Forms” you’ll see a link called “Emergency Medical Form.” Click that and you’ll be taken to an online form.

Step Eight: Fill in the entire form. You do not need to fill in the “Homeroom” field if it’s not already completed; in many cases, this is not determined until close to the start of school.

You can save your work at any time in the process using the purple “Save and Submit to District” button at the top. You can return to the form at any time to make revisions.

You will notice that some of the information on this form is already filled in for you. That information was automatically filled in based on information in your student’s Infinite Campus account. If the information is not correct, you can ask that it be corrected in the OneView Forms system. Alternately, you can update your information directly in Infinite Campus.

You will be asked to fill in additional information, including basic student and family demographic information, emergency medical authorization, and emergency contacts. You also will be asked to confirm that you have reviewed the student handbooks and field trip authorizations. You will be asked to review and sign off on district technology use forms and other information.

Step Nine: When you have completed the entire form, provide your digital “signature” and click on “Save and Submit to District.” If you have not filled out the form completely, when you attempt to submit the required fields the OneView Forms system will prevent submission and point out required fields. The fields will be indicated by red text and highlighted.

Step Ten: Repeat this process for all other students.

Step 11: If you have difficulty completing these forms, complete this online OneView Forms Help Desk Ticket. Again, due to the large number of requests, it may take a couple days for a response. We appreciate your patience.

If you are moving into the district, it may be possible to enroll your student in Pickerington Schools prior to your move.

Under state law and board of education policy, the Pickerington Schools grants a period of 90 calendar days for you to physically move into the district.

For enrollment, you must have:

• a signed purchase agreement/contract showing you are purchasing a home in the district; or
• a signed rental agreement or a letter from a landlord or rental office stating your new address and your expected move-in date. We cannot accept an application for rental as proof of intent.

The student will be withdrawn from Pickerington Schools on day 91 if you have not provided the Welcome Center with a settlement statement, loan disclosure, or signed lease.

If you have further questions, call the Welcome Center at 614.920.6180.

If you live in the district and are obtaining custody, residential rights, or guardianship through the court, you may be able to enroll your student in Pickerington Schools prior to finalizing the change.

As provided for in state law and covered in board policy, Pickerington Schools has chosen to work with parents to get their children enrolled in school, in all cases possible.

Pickerington Schools grants a period of 60 calendar days for parents to obtain the final, judge-signed document that legalizes the change.

For enrollment, you must have a motion that has been filed and date-stamped by the court; and a notarized statement from the parent or guardian who currently has the right to enroll the student in school, stating that:

• he/she (by name) understands that you (by name) are in the process of changing the legal school placement parent for the child (by name) through the court; and
• he/she understands you are enrolling the child in Pickerington Schools; and
• full current address and phone numbers where he/she can be reached for verification; and
• a legible copy of a photo driver’s license or state ID with photo belonging to the parent or guardian who currently has the right to enroll the student in school.

The student will be withdrawn from Pickerington Schools on Day 61 if final legal documents have not been provided to the Welcome Center.

If you have further questions about this law and/or board policy, call the Welcome Center at 614.920.6180.

Parents wanting to know their child’s eligibility for bus service and corresponding bus pick-up and drop-off locations should use our interactive online system. After clicking this link:

• You will be asked to enter your user name and password. Both of those are your student’s ID number, which is the ID number generated through Infinite Campus.
• Click “Log-In.”
• Click “Work with Students.”
• Click “View My Students.”
• Click a student’s name to be taken to their transportation information page. Read this page carefully as it explains the morning and afternoon transportation information for your student.

Students with the same home phone number will be grouped together on the “View My Students” page. If, for some reason, you do not see all the students in your household, try logging in again using one of your other children’s information.

If you are new to the district, please use the “Parent Communication” button on the Versatrans e-Link home page to let the Transportation Department know of your plans to use busing. That will notify Transportation to add your child to the route. Please use this same process to notify Transportation if busing will no longer be needed.

If you wish to make a change regarding your student’s pick-up or drop-off location, please log in to the online system and click on the “Parent Communication” link. Follow the instructions for completing the form. The alternate bus stop must be in the same attendance area as your child. Alternate stops outside that area will not be approved.

Kindergarten registration for the 2018-19 school year will begin online Wednesday, March 14, 2018.

Children entering kindergarten must be 5 years old by August 1 of that school year to enroll. For more information, see Board Policy 5112.

To start the kindergarten registration process, parents fill out the online registration form through Infinite Campus. This form will not be active for the 2018-19 school year until Wednesday, March 14, 2018.

The first step in the process is to identify yourself as an “existing” or “new” family in the district.

Existing families are those who have a student currently enrolled in our district. These families should register students by logging into their existing Infinite Campus parent portal account. If you do not know your access information, see the Infinite Campus information below.

New families have never had a child enrolled in our district. “New” families should proceed by going to the online registration form.

Kindergarten registration for the 2018-19 school year will begin online Wednesday, March 14, 2018.

Please note that if you are not the residential/custodial parent or if you do not currently live in the district, you should call the Welcome Center at 614.920.6180 before beginning the enrollment process.

If you experience technical issues while accessing the online registration system, please try the following:

• Read and follow all directions carefully.
• Close applications and files other than the web browser you are using to register.
• Update your web browser to the latest version, or try a different browser.
• Registering with a tablet or smartphone is not recommended.

After completing the registration online, parents will receive an email with information about contacting the Welcome Center to set up an appointment to sign final registration paperwork. Parents will register for an appointment for the Bracken readiness assessment at the time of the appointment.

Parents may request a morning or afternoon kindergarten preference. A lottery will be held if necessary.

To be considered for the lottery, all necessary forms must be submitted by May 1.

At your appointment, you must bring in the following documentation:

• PDF of online registration summary (if there are any changes)
• Birth certificate (original or certified copy.) Children entering kindergarten must be 5 years old by August 1 of that school year to enroll.
• Proof of residence. For current residents, this is a mortgage statement or signed lease AND a current electric, gas, or water bill showing name and home address. For new residents, a mortgage settlement statement/loan disclosure or a signed lease is required. If you are living with a friend or relative, you must complete a Friends and Family Affidavit (PDF) | Friends and Family Affidavit (RTF).
• Parent’s photo ID
• Immunization records
• Custody documents, if applicable. (This may include a judge-signed, court-stamped divorce or dissolution document and any applicable shared parenting plan.) If you are not currently the residential/custodial parent, please call the Welcome Center at 614.920.6180, before beginning the enrollment process. Ohio law requires the entire custody document be on file with the school.
• Individual Instruction Plan (IEP) or Evaluation Team Report (ETR), if applicable.
• All incoming kindergarten students must have a completed kindergarten physician’s report form on file, including completed immunizations. These reports also can be obtained at the Welcome Center and must be turned into the child’s school by August 1. Parents are encouraged to contact their child’s school nurse to discuss any health concerns prior to the start of the school year. If you have any health-related questions, please contact Sharon Schmitz, RN, MSN (School Health Coordinator).
• Transportation request form (RTF version)

In addition to the above, parents may also wish to bring the following:

• Speech Pathologist Survey Form (PDF) | Speech Pathologist Survey Form (RTF)

The district administers the Bracken School Readiness Assessment for incoming kindergarten students.

These screenings for 2018 will be from 8 a.m. to 8 p.m. April 30-May 2 at Violet Baptist Church, 8345 Blacklick Eastern Road (S.R. 204). Parents can also set up times throughout the summer at the Welcome Center at (614) 920-6180.

Parent meetings for incoming kindergarten students will be held at each building before the start of school in August. Watch the district website and social media for times and dates.

To balance class sizes across the district, it is sometimes necessary for a registering child to attend a different elementary or middle school than the one within his or her normal attendance area. If this happens, the district will provide transportation to the other school building.

Students will be assigned to class openings on a first-come, first-served basis.

Students will not be assigned to a classroom until all paperwork is received by the Welcome Center. Therefore, it is important to get all registration materials turned in as soon as possible.

If you are moving into the district, it may be possible to enroll your student in Pickerington Schools prior to your move.

Under state law and board of education policy, the Pickerington Schools grants a tuition-free period of 90 calendar days for you to physically move into the district.

For enrollment, you must have:

• a signed purchase agreement/contract showing you are purchasing a home in the district; or
• a signed rental agreement or a letter from a landlord or rental office stating your new address and your expected move-in date. We cannot accept an application for rental as proof of intent.

The student will be withdrawn from Pickerington Schools on day 91 if you have not provided the Welcome Center with a settlement statement, loan disclosure, or signed lease.

If you have further questions, call the Welcome Center at 614.920.6180.

If you live in the district and are obtaining custody, residential rights, or guardianship through the court, you may be able to enroll your student in Pickerington Schools prior to finalizing the change.

As provided for in state law and covered in board policy, Pickerington Schools has chosen to work with parents to get their children enrolled in school, in all cases possible.

Pickerington Schools grants a period of 60 calendar days for parents to obtain the final, judge-signed document that legalizes the change.

For enrollment, you must have:

• a motion that has been filed and date-stamped by the court; and
• a notarized statement from the parent or guardian who currently has the right to enroll the student in school, stating that:

1. he/she (by name) understands that you (by name) are in the process of changing the legal school placement parent for the child (by name) through the court; and
2. he/she understands you are enrolling the child in Pickerington Schools; and
3. full current address and phone numbers where he/she can be reached for verification; and
4. a legible copy of a photo driver’s license or state ID with photo belonging to the parent or guardian who currently has the right to enroll the student in school.

If you have further questions, call the Welcome Center at 614.920.6180.

The early entrance process assesses a child’s readiness for kindergarten and his/her intellectual and developmental progression relative to future success as the youngest student in his/her class in subsequent grades.

The comprehensive process evaluates the aptitude, achievement, ability, interpersonal skills, and developmental maturity of the child. Early entrance is considered a grade-level acceleration and impacts a student’s entire academic career.

For complete information about early entrance to kindergarten, visit our Gifted Services page under Early Entrance.

The Pickerington Preschool is a program that enhances and encourages learning for children with disabilities and typically developing children. We welcome children ages 3-5 years of age, while offering a range of services free to children with a qualifying disability; typical developing peers are enrolled on a tuition basis. All children are provided with a typical preschool experience and the opportunity to interact with children of all abilities.

Parents interested in applying for Pickerington Preschool begin the process by filling out the preschool application.

Once this is submitted, you will be contacted by a Preschool staff member.

Complete information about Pickerington Preschool is available on the preschool web pages.

It is very important that an address be changed as soon as the move occurs. Both Pickerington Schools and Petermann Bus Transportation need the most up-to-date information to better serve our families.

To change an address:

• Complete a Change of Student Information form
• Return form to the Welcome Center with proof of new residency (i.e., signed settlement statement, signed lease agreement, current electric or gas bill)

If the new address results in a school building transfer, it will take one to two days to process that transfer with the schools and Petermann.

If the new address results in a school building transfer, but parent would like student to remain at current school, an Intradistrict Building Transfer Request form will also need to be completed for approval.

Note: If the address change coincides with a custody change, the parent will need to submit custody documents as well.

If you have questions or concerns, please contact the Welcome Center at 614.920.6180.

With the exception of address changes and student name changes (for which you should fill out the Change of Student Information Form), and custody updates (contact the Welcome Center), all other information can be updated using the Infinite Campus Parent Portal. This includes phone numbers, email addresses, family relationships, adding/deleting emergency contacts, etc.

Parents submit their changes and updates on the Parent Portal, where it will be processed by a Welcome Center staff member.

If you have a problem activating your parent account, the help request form can be found under “Getting Help” under Infinite Campus on the district website. Be sure to fill in all the fields.

Your account will be activated by Pickerington Schools Technology Department personnel. Your username and password will be emailed to you, along with other important information necessary to properly establish your account.

The Welcome Center is at the intersection of Hill Road and Columbus Street, at 130 Hill Rd South, Suite C, in Ridgeview STEM Junior High School.

GPS does not recognize the address, but does recognize the name of the school.

Here’s the best advice: Travel to downtown Pickerington until you get to the intersection of S.R. 256 and Hill Road. Ridgeview Junior High School is just south of the intersection, on the left.

Find us on Google Maps

While all address changes must come through the Welcome Center so that both the school and Petermann Transportation are notified, there are other means of getting us the information.

If the form is completed and proof of residency is sufficient, the documents can be faxed to the Welcome Center at 614.833.2114 or emailed to Cheryl Isaacs.

We respect our families’ time and schedules. With that in mind, please call the Welcome Center first to see if a personal visit is necessary.